Supplier Engagement Policy

BF Purchasing is commited to helping BF Corporation (BFC) and BF Metal Corporation (BFMC) achieve its goals by awarding and managing contracts with the most responsive bidder that delivers world class prices, terms and conditions, service and supply chain performance.

We will use different procurement best practices and strategies in attaining these goals and with the cooperation of our supplier partners we would be able to achieve these.

We have a clear policy on how existing and prospective suppliers should engage BF personnel. Detailed below are the BF Purchasing policies relating to all suppliers and how they apply to interactions with BF personnel. The policies cover two main areas:


1. Ethics & Conduct

All of BF's dealings with suppliers will be conducted with integrity and the award of business will be based on merit.

Representations or Hospitality from suppliers which encourage or reward a decision must not be offered to any BF employee.

Suppliers must ensure that their offers to BF and 'during contract' activity are compliant with the applicable country law and regulatory requirements.


2. Authority to Commit Expenditure

Suppliers need to be aware that although they may have dealings with many people across BF Corporation, the commercial interface with all suppliers is owned by BF Purchasing. In addition:

All commitments to spend money with a supplier can only be made by an authorized buyer within the Purchasing Department. If in doubt, please direct your query to the Group Purchasing & Logistics Manager to confirm in writing who are authorized to make this commitment.

Suppliers must first obtain a Purchase Order prior to undertaking any work for BF. Specifically, personal email, faxes and telephone calls do not constitute commitments from BF to authorize spend with a supplier. Any supplier who acts on requests that have not been properly authorized may not be paid for that work by BF.

Suppliers must only agree terms and conditions of trade (including agreement of prices and or payment terms) with a BF buyer.

Suppliers are responsible for ensuring that a correct invoice is submitted to the appropriate accounts payable unit within BF. Incorrectly submitted invoices may be returned to suppliers for correction and resubmission.